Privacy Policy

This Privacy Policy describes the rules for processing personal data collected on the ratemytrail.com website. Your privacy and data security are our priority.

1. General Information

1. This policy applies to the Service operating at the URL: ratemytrail.com.
2. The Data Controller is:

• Rafał Olkis, conducting business under the name Rafał Olkis Fotografia i Oprogramowanie, registered at: Wesoła 5, 55-003 Nadolice Wielkie, NIP: 5751736862, REGON: 021906112.
• Contact e-mail: Contact.

3. The Service processes data to provide website functionality, such as:

• Managing user accounts and login.
• Displaying user profiles (e.g., runners).
• Managing comments.
• Publishing sports competition results (from publicly available sources in the public domain).

4. This policy applies to all users of the website, regardless of device or usage method.

2. Legal Basis for Data Processing

The collection and processing of personal data is carried out in accordance with:

• Regulation (EU) 2016/679 of the European Parliament and of the Council (GDPR).
• The Polish Personal Data Protection Act of 10 May 2018.
• The Act on Providing Services by Electronic Means of 18 July 2002.

The legal bases for data processing are:

1. User consent – particularly for processing data provided in forms (e.g., registration forms).
2. Performance of a contract – processing data to provide services (e.g., account maintenance or displaying competition results).
3. Legal obligation – arising from applicable laws (e.g., storing accounting documentation).
4. Legitimate interest of the Controller – implementing service features, analyzing statistics, and improving security.

3. Personal Data Processed by the Service

1. Types of data:

• User-provided data: first name, last name, e-mail address, username, profile picture (if uploaded), running-related data (e.g., willingness to publish race results).
• Technical data: IP address, browser type, operating system, cookies.
• Data from external sources: sports results obtained from publicly available websites that legally publish such data.

2. Purpose of data processing:

• User registration and login.
• Publishing public profiles and athletes’ results.
• Managing and moderating comments and user interactions.
• Analyzing website statistics and monitoring security.
• Preventing violations of the website rules (logging suspicious activity).

3. Providing personal data is voluntary, but necessary to use essential Service features such as logging in or publishing a profile.

4. How Long We Process Data

Data is stored according to the following rules:

1. Data of registered users – until the account is deleted by the user.
2. Data collected based on consent – until the user withdraws consent.
3. Technical data (e.g., IP address) – for as long as necessary to secure the Service.
4. Data for legal and accounting purposes – according to statutory retention periods.

5. User Rights

You have the right to:

1. Access your personal data.
2. Rectify and correct your personal data.
3. Request deletion of data ("right to be forgotten").
4. Restrict data processing.
5. Object to data processing in justified cases.
6. Withdraw consent at any time.
7. Transfer your data (receive it in electronic form).
8. File a complaint with the President of the Personal Data Protection Office if you believe we are violating the law.

6. Data Recipients

User data is shared only when necessary to operate the Service, including:

1. The hosting provider – responsible for maintaining the Service’s servers.
2. Technical support provider – only based on a data processing agreement.

The Controller does not transfer data to countries outside the European Economic Area (EEA).

7. Data Security

We take care to protect your personal data. To ensure security, we use:

1. SSL certificates – encrypting transmitted data.
2. Password hashing – preventing passwords from being read in case of a breach.
3. Regular software updates and monitoring for vulnerabilities.
4. Database backups.

8. Cookies and Other Tracking Technologies

1. The Service uses cookies for:

• Maintaining and managing user sessions.
• Personalizing the Service and adjusting it to user preferences.
• Securing and monitoring suspicious activity.

2. The Service uses:

• Cookies necessary for website functionality.
• Cookies related to personalizing user settings (e.g., profile display preferences).

3. You can manage cookies through your browser settings. Disabling cookies may limit some functions of the Service.

9. Changes to the Privacy Policy

We reserve the right to update the Privacy Policy in the event of:

• Changes in legal regulations.
• Modifications of technologies used in the Service.
• Introduction of new features on the website.

Any changes will be publicly announced on the Service’s homepage.

10. Contact

If you have questions about personal data processing or wish to exercise your rights, contact us:

• E-mail: Contact.